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Executive Assistant(Analysis, Assessment, and Accountability )

Company: Florida Virtual School
Location: Orlando
Posted on: June 27, 2019

Job Description:

Although we value all of our employees and by extension their families, we do not allow for family members of current employees in management positions to be employed by Florida Virtual School. We believe the risk of morale problems and conflict of interest problems is too great. PLEASE NOTE: Your application will expire one year from the time of submission. Please feel free to apply to any other positions for which you may qualify.

JOB POSTING END DATE:

Deadline to apply is 11:59 PM on 06-26-2019

JOB TITLE:

Executive Assistant(Analysis, Assessment, and Accountability )

CONTRACT TYPE:

Employee

ANNUAL SALARY:

$35,799.00 - $57,626.00

LOCATION:

FL - VLC

JOB DESCRIPTION SUMMARY:

Our Mission is to deliver a high quality, technology-based education that provides the skills and knowledge students need for success.

FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law.

THE POSITION:

POSITION GENERAL SUMMARY:

The Executive Assistant assists staff members by providing routine and advanced professional level clerical and administrative support work in furtherance of the department s mission and management operations. Work differs from the Administrative Assistant level in that the Executive Assistant duties and responsibilities require a higher level and more in-depth skill set with a greater consequence of error and more responsibility and direct impact on the overall operations and management outcomes.

ESSENTIAL POSITION FUNCTIONS:

* Directly assist the Department Leader and relieves him/her of various administrative functions

* Maintain the office of the Department Leader with a professional and approachable atmosphere for all staff and customers

* Answer incoming calls to answer questions, resolve issues, take messages and/or forward calls to appropriate staff; handles communication with the public

* Develop and implement reports, spreadsheets; assist in preparation of presentations for Department Leader

* Independently compose reports and letters containing decisions for course of action by Department Leader

* Arrange, participate in, and implement, as directed by Department Leader, committee meetings and staff conferences

* Serve as principal contact and liaison with internal and external contacts

* Interpret and respond to email, maintains calendar, schedule, and address book

* Interpret policies and procedures as established by Department Leader

* Coordinate and organize meetings, interviews, evaluations, conference calls

* Manage and coordinate travel arrangements

* Provide additional support to executive team as directed

* Prepare and process expense reports

* Process purchase requisitions, invoices, and vendor orders

* Reconcile various accounts and statements

* Create final documents from notes or outlines including letters, memos, project summaries, meeting agendas, meeting minutes, presentations and spreadsheets

* Collaborate with other agencies and/or departments on upcoming projects

* Monitor work to ensure high quality

* Hold all work-related information in the strictest confidence; this includes, but is not limited to communications, either direct or indirect; strategic information and employee specific personnel information. Any breach in confidentiality may be subject to disciplinary action, up to and including termination

* Meet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrates respect for others

* All work responsibilities are subject to having performance goals and/or targets established

(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.)

MINIMUM REQUIREMENTS:

EDUCATION/LICENSURE/CERTIFICATION:

* Associate s degree; or equivalent combination of education and relevant experience

* Bachelor s degree preferred

EXPERIENCE:

* Three years of high level administrative support experience

* Two years of high level office/administrative experience

* Experience working in a Florida public school district, preferred

KNOWLEDGE, ABILITIES AND SKILLS:

* Knowledge of the department assigned, preferred

* Knowledge of database systems for data retrieval

* Excellent organizational skills such as scheduling, filing, making reservations, and preparing materials on a timely basis; provides follow up and documentation

* Advanced proficiency in various technical applications most commonly used at FLVS, including but not limited to, Microsoft Office applications (Word, PowerPoint, Excel, Sharepoint), and the telephone system

* Possess strong attention to detail

* Strong interpersonal and customer service skills

* Ability to work with/for staff and customers to meet deadlines

* Professional written and verbal communication skills

* Utilizes a wide variety of reference, descriptive, and/or advisory resources

* Ability to handle multiple tasks simultaneously

CORE COMPETENCIES FOR SUCCESS:

COMMUNICATION SKILLS

Clearly and effectively conveys and/or presents information verbally; summarizes what was heard to mitigate miscommunication; Shares ideas and perspectives and encourages others to do the same; Informs others involved in a project of new developments; Disseminates information to other employees, as appropriate; Effectively uses multiple channels to communicate important messages; Keeps supervisor well informed about progress and/or problems in a timely manner; Writes in a clear, concise, organized and convincing way for a variety of target audiences; The written message is consistently error-free; The written message has the desired effect on the target audience

CUSTOMER FOCUS

Prioritizes customers (internal and external) and their needs as primary and is dedicated to meeting their expectations; Develops and maintains customer relationships; builds credibility and trust; Quickly and effectively solves customer problems; Provides prompt, attentive service in a cheerful manner; adapts to changing information, conditions or challenges with a positive attitude; Incorporates customer feedback into delivery of service to provide the best experience possible for the customer; Actively promotes FLVS in community by serving as a FLVS ambassador or volunteer

INTERPERSONAL SKILLS

Relates well with others; Treats others with respect; Shares views in a tactful way; Demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways; Considers and responds appropriately to the needs, feelings and capabilities of others; Fosters an environment conducive to open, transparent communication among all levels and positions; Takes the initiative to get to know internal and external customers

FUNCTIONAL /TECHNICAL EXPERTISE

Has the skills, abilities, knowledge and experience to be successful in functional area of expertise; Dedicates time and energy to keeping abreast of the latest information related to area of expertise and technology; Picks up on technology quickly; Does well in technical courses and seminars; Produces high quality work in organized and timely fashion

INDIVIDUAL CONTRIBUTOR COMPETENCIES FOR SUCCESS:

PEER RELATIONSHIPS

Finds common ground and solves problems for the good of all; Can represent his/her own interests and yet be fair to other groups; Solves problems with peers with minimal noise ; Is seen as a team player and is cooperative; Easily gains trust and support peers; Encourages collaboration; Is candid with peers

CREATIVITY

Comes up with a lot of new and unique ideas; Easily makes connections among previously

Keywords: Florida Virtual School, Fort Pierce , Executive Assistant(Analysis, Assessment, and Accountability ), Other , Orlando, Florida

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